Road Safety Policy Writers

What are Road Safety Policies?

Road safety policies outline how organisations manage the risks associated with employees driving for work, whether in company vehicles or their own cars.

These policies help businesses comply with the Health and Safety at Work etc. Act 1974 and the Road Traffic Act, ensuring that driving activities are treated as part of the working environment and managed responsibly.

What Do Road Safety Policies Cover?

A road safety policy typically includes:

• Eligibility checks for drivers, including licence and medical fitness

• Vehicle maintenance and inspection requirements

• Safe driving practices, including speed, seat belt use and journey planning

• Rules on mobile phone use, alcohol, drugs and fatigue management

• Reporting of accidents, near misses and penalty points

• Training and awareness programmes for drivers

• Links to health and safety, fleet management and incident reporting policies

A clear policy ensures that employees understand their responsibilities when driving on behalf of the organisation and that managers can monitor compliance effectively.

It also reduces the risk of accidents, injuries, prosecutions and insurance claims, protecting both employees and the business.

Driving remains one of the most high-risk activities employees undertake for work, regardless of sector. Organisations that adopt robust road safety measures demonstrate their commitment to protecting staff and the wider public.

By embedding safe driving practices, businesses can improve compliance, reduce operational risks and promote a culture of responsibility and care both on and off the road.

Legal Basis

Driving for work is the highest-risk activity many UK employees do.

The duty rests on HASAW 1974, the Management of Health and Safety at Work Regulations 1999, the Road Traffic Act 1988, and the Corporate Manslaughter and Corporate Homicide Act 2007 (organisational liability for driver fatalities).

The Driver and Vehicle Standards Agency and the police enforce the operational rules.

Common Compliance Pitfalls

• Grey fleet (employees driving their own vehicles for work) untracked, with no licence or insurance check.
• Mobile phone rules out of date (since March 2022, all hand-held use including just touching a phone is illegal).
• Driver hours not monitored against fatigue risk for non-HGV drivers.
• Vehicle maintenance checks delegated entirely to drivers without spot audits.
• Road traffic incidents not investigated as workplace incidents.

What Policy Pros Delivers

Our Road Safety Policy package includes the main policy, a grey fleet management procedure, licence and insurance check schedule, a fatigue and journey planning procedure, a vehicle inspection log, an incident investigation framework, and a driver competency programme.