Finance Policies and Procedures for UK Businesses
Board-ready, audit-compliant, written for your organisation's structure and controls.
Get a Free QuoteWhy finance policies matter
Every limited company in the UK has governance obligations under the Companies Act 2006. Directors are personally responsible for maintaining adequate financial controls. The absence of documented policies is one of the first things flagged during an audit or due diligence exercise.
Investors, lenders, and acquirers all expect to see a clear framework showing how money is spent, approved, and reported. Without one, you are relying on informal processes that are difficult to defend and impossible to scale.
Finance policies also play a practical role in preventing fraud, reducing errors, and making sure the right people are signing off on the right things. If your business operates within an ISO 9001 quality management framework, your auditors will expect to see documented financial procedures as part of your management system.
FCA-authorised firms face even more specific requirements around financial controls, record-keeping, and reporting. Whatever your sector, having clear, written finance policies is a basic expectation of good governance.
Finance policies we write
Each policy is written for your business - reflecting your approval limits, reporting structure, and the way your finance team actually operates. We do not use templates.
Expenses and Reimbursement Policy
Covers what staff can claim, approval limits, receipt requirements, and the reimbursement process.
Procurement and Purchasing Policy
Defines how goods and services are sourced, who can authorise purchases, and at what thresholds.
Accounts Payable and Invoice Approval Policy
Sets out the invoice verification process, approval workflows, and payment run schedules.
Budget Management Policy
Describes how budgets are set, monitored, and reported against - including variance thresholds and escalation routes.
Treasury and Cash Management Policy
Covers cash flow forecasting, bank account management, signatory authorities, and investment of surplus funds.
Financial Controls and Authorisation Policy
Documents the segregation of duties, authorisation matrices, and the controls framework underpinning financial operations.
Anti-Fraud and Whistleblowing Policy
Outlines how fraud is prevented, detected, and reported - including whistleblowing procedures and investigation protocols.
Asset Management Policy
Defines how physical and intangible assets are recorded, valued, depreciated, and disposed of.
Credit Control Policy
Covers credit terms, customer account approval, debt chasing procedures, and write-off authorisation.
Financial Reporting Policy
Sets out reporting cycles, the preparation of management accounts, and the standards applied to financial statements.
Investment and Capital Expenditure Policy
Describes how capital projects are appraised, approved, and monitored - including ROI thresholds and sign-off levels.
Supplier Payment Terms Policy
Documents standard payment terms, early payment discount criteria, and the process for agreeing non-standard terms.
Who needs documented finance policies?
Any business that is growing, seeking funding, entering regulated markets, or bidding for contracts will need finance policies at some point. These are the situations where we see the most demand.
SMEs preparing for investment
Investors and venture capital firms expect to see documented financial controls before they put money in. Policies covering expenses, procurement, and authorisation limits signal that the business is run properly.
Companies seeking bank finance
Lenders carry out due diligence on governance and financial management. Documented procedures for cash management, credit control, and financial reporting make the process faster and smoother.
Businesses undergoing audit for the first time
Auditors expect to see evidence that financial controls are documented and followed. Going into your first audit without written policies makes it harder and more expensive.
FCA-regulated firms
Firms regulated by the Financial Conduct Authority must demonstrate that their financial operations are properly controlled, documented, and subject to regular review.
ISO 9001 and ISO 27001 certification
Both standards require documented procedures for managing financial and operational controls. Finance policies form part of the evidence base for certification audits.
Public sector suppliers and tender applicants
Tender questionnaires routinely ask for copies of finance policies - particularly anti-fraud, procurement, and expenses. Having them ready saves time and avoids last-minute rushes.
Related services
Finance policies often sit alongside broader governance and compliance documentation. If you need a wider set of policies, we can help with those too.
Get a free quote
Tell us what finance policies you need. We'll come back with a fixed price - usually within one business day.
