Lease Car Policy Writers

Lease car policies outline the terms under which a company provides vehicles to employees for business or personal use, either as part of a benefits package or for work-related travel.

These HR policies ensure the use of lease cars is managed fairly, safely, and in line with tax and legal obligations.

What Do Lease Car Policies Cover?

A lease car policy typically includes:

• Eligibility criteria for receiving a lease car

• Vehicle options and any contribution arrangements

• Personal use rules and tax implications (Benefit in Kind)

• Responsibilities for maintenance, insurance, and fuel

• Mileage limits and excess charges

• Accident reporting and driving standards

• Return conditions and end-of-lease arrangements

Providing a lease car can be a valuable recruitment and retention tool, especially for roles involving frequent travel. A clear policy helps avoid misunderstandings, controls costs, and ensures vehicles are used responsibly.

Employers must also comply with HMRC guidance on company cars, including accurate reporting of Benefit in Kind values and any associated deductions.

Policy and Procedure Services

We offer a wide-ranging selection of professionally developed workplace policies, designed to meet the practical and legal needs of your organisation. Our service gives you the flexibility to choose from standard, customised, or fully bespoke documents that align with your business goals, sector requirements, and operational style.

Policy and Procedure Development
Creation of clear, practical policies that reflect current legislation, best practice, and your organisation’s values.

Review and Gap Analysis
A thorough review of your existing policies to identify areas for improvement and ensure they remain compliant and effective.

Tailored Solutions
All documents are written in accessible language and adapted to suit your company’s size, culture, and ways of working.

Implementation Support
Guidance to help you introduce and embed policies across your organisation so they are understood and applied confidently by all staff.

We write policy and procedure documents for your company and perform business analysis services enabling you to stay efficient, compliant and improve quality. We also offer consultancy services for accreditation and bidding. Our services span all company sizes and sectors. If you have requirements that are not covered on the website, please let us know.