Policies for Beauty and Aesthetics Clinics

This page is for beauty salons, aesthetics clinics, laser and IPL studios and injectables practices across the UK. Policy Pros writes the policy documents these businesses need for local authority licensing, insurance and inspection, tailored to the treatments you actually offer.

Bespoke, audit-ready policies from £65 + VAT per document. Get a quote or call 020 3951 2875 for a free scoping conversation.

Policies Beauty and Aesthetics Clinics Need

Legally Required

• Health and Safety Policy - a written policy is required by the Health and Safety at Work etc. Act 1974 once you have 5 or more employees
• COSHH Assessments and Chemical Safety Procedures - required by the COSHH Regulations 2002 for peels, tints, adhesives and disinfectants
• Data Protection and Confidentiality Policy - required under UK GDPR; client medical histories and treatment photographs are special category data
• Age Verification Procedure for Injectables - the Botulinum Toxin and Cosmetic Fillers (Children) Act 2021 makes treating under-18s in England a criminal offence
• Infection Control and Hygiene Procedures - required by local authority byelaws under the Local Government (Miscellaneous Provisions) Act 1982 and by London special treatment licence conditions
• Sharps and Clinical Waste Disposal Procedure - the waste duty of care under section 34 of the Environmental Protection Act 1990

Expected by Regulators and Clients

• Informed Consent Policy and Treatment Consent Forms - expected by insurers and the JCCP, and central to the planned England licensing scheme
• Laser and IPL Local Rules - a standard condition of London special treatment licences, usually alongside a named Laser Protection Adviser
• Patch Testing Policy - an insurance condition for tinting, lash treatments and many skin products
• Aftercare and Adverse Reaction Procedure - expected by insurers and professional registers such as the JCCP
• Complaints Procedure - expected by licensing authorities, insurers and professional memberships
• Chaperone and Safeguarding Policy - expected wherever you treat young or vulnerable clients

Licensing Is Tightening on Two Fronts

Local licensing already exists. Outside London, anyone offering cosmetic piercing, electrolysis, semi-permanent make-up or tattooing must register themselves and their premises with the council under the Local Government (Miscellaneous Provisions) Act 1982 and comply with local hygiene byelaws. In London, most boroughs require a special treatment licence under the London Local Authorities Act 1991 for treatments such as massage, laser and IPL, with documented hygiene and safety procedures as licence conditions.

A national scheme for England is now confirmed but not yet in force. In August 2025 the government published its consultation response committing to a tiered licensing scheme under the Health and Care Act 2022. Lower-risk procedures will be licensed by local authorities, while the highest-risk procedures will be restricted to regulated healthcare professionals working for CQC-registered providers.

Further consultation and secondary legislation are still to come, so as of mid 2026 no national licence is required. Clinics that already hold written consent, hygiene and adverse reaction procedures will be in the strongest position when applications open.

The Under-18 Rules on Botox and Fillers

Since 1 October 2021 it has been a criminal offence in England to administer botulinum toxin or dermal fillers for cosmetic purposes to anyone under 18, under the Botulinum Toxin and Cosmetic Fillers (Children) Act 2021. Making the booking is also an offence, and parental consent is not a defence.

Government guidance for businesses expects age to be checked before treatment. A written age verification procedure, applied at booking and again at consultation, is how you evidence that your business took reasonable precautions. Our safeguarding policy writing service covers age checks and chaperone arrangements for clinics that see younger clients.

Hygiene, Consent and Client Records

Environmental health officers inspect registered and licensed premises against written hygiene standards. An infection control policy covering skin preparation, instrument sterilisation and single-use items is usually the first document they ask to see. Alongside it sit your health and safety policy and COSHH assessments for the products in your treatment rooms.

Consent records matter just as much. Insurers will not defend a claim without a signed, treatment-specific consent form and a documented medical history, and complaints about treatment outcomes need to run through a written complaints procedure.

Client records are special category health data under UK GDPR. Your data protection and confidentiality policy needs to cover medical histories, before and after photographs and marketing consent, alongside standard HR policies for your team.

What Policy Pros Delivers

We write each document around your actual treatment list, premises and team, not a generic salon template. Everything is scoped in a short conversation before we quote.

• Bespoke policies and procedures written for the treatments you offer
• A fixed-price quote before any work starts, with review rounds included
• Final documents supplied on professionally branded templates, ready to show a licensing officer, insurer or inspector

Extremely professional and thorough. The policies were tailored perfectly to our sector and delivered ahead of schedule.

You can read more client reviews of Policy Pros on Trustpilot.

How to Get Started

Tell us which treatments you offer and which council area you operate in, and we will scope exactly which documents you need. You receive a fixed-price quote with no obligation. Get a quote to get started.